Your tasks

As a Commercial Contracts Specialist, you will collaborate with internal teams, including legal, procurement, and project management, to draft, negotiate, and finalize supplier contracts, ensuring compliance with company policies and confidentiality requirements. This position manages the entire contract lifecycle, from tracking amendments and renewals to ensuring proper filing and accessibility of documents. This role involves monitoring contract compliance, preparing executive summaries, and providing ongoing reports to key stakeholders. This role will also develop and deliver internal training to promote contract protocol awareness, act as the liaison for contract-related inquiries, and assist with Freedom of Information Act (FOIA) requests by handling redactions and ensuring legal compliance. Additionally, continuously evaluate and improve contract management and FOIA response processes to ensure efficiency and adherence to relevant laws.

Key Activities
• Collaborate with the designated representatives from legal department to draft and finalize contract templates ensuring that key commercial and legal terms are properly reflected in the final documents.
• Negotiate applicable contracts to target completion date in a timely manner with new and existing suppliers, ensuring agreements are aligned with the company's confidentiality, legal, and project goal requirements.
• Maintain a structured and up-to-date database of contracts, ensuring that documents are easily retrievable for future reference.
• Ensure version control of contracts and maintain accurate records of contract amendments, renewals, and expirations.
• Oversee the full contract lifecycle, including tracking amendments, renewals, and expirations, ensuring all documents are properly filed and accessible in the contract management system.
• Create clear, concise summaries of contract negotiations and discussions, highlighting key terms, obligations, timelines, and deliverables.
• Regularly report to designated department representatives on compliance metrics, including any suppliers missing contracts, the status of ongoing negotiations, upcoming contract expirations, and any risks associated with non-compliance.
• Collaborate with the designated representatives from legal department to draft and finalize contract templates.
• Monitor compliance with contract terms and conditions, including timelines, budgets, and quality standards and address any discrepancies and enforce contract obligations.

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